E-Verify Enrollment: Checklist
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Illegal Immigration & Enforcement Act of 2011




Deciding to enroll in E-Verify is the first step toward supporting a legal workforce. E-Verify will guide you through the enrollment process by asking several questions. Use the checklist below to ensure you have all of the information you will need to complete the enrollment process. You must complete the enrollment process in a single website session, so be sure you have time to complete the process since you will not be able to save your progress and return at a later time to complete.

For more information, visit the Getting Started section of the E-Verify website or consult our Quick Reference Guide for E-Verify Enrollment to learn how to enroll and start using E-Verify. Need help? Click on the Question Marks.

Before you enroll, you must decide:

  • Who will electronically sign the E-Verify memorandum of understanding (MOU) on behalf of your company?
  • Which hiring sites will participate in E-Verify?
  • If you are a federal contractor with the FAR E-Verify clause, which employees will you verify?
  • Which company location(s) will access E-Verify?
  • Who in your company will have access to E-Verify?
  • Who in your company should be a program administrator?

To enroll, you will need to know:

  • Contact information for your company’s E-Verify memorandum of understanding (MOU) signatory (name, phone number, fax number and e-mail address)
  • Company name
  • Doing business as’ name (optional)  ?
  • Data Universal Numbering System (DUNS) number (optional) ?
  • The physical address of the location from which your company will access E-Verify (including county)
  • Company mailing address (if different from the physical address)
  • Employer identification number (also called a Federal Tax ID Number) ?
  • Total number of employees for all of your company’s hiring sites that will participate in E-Verify (you’ll choose from a range of numbers)
  • Parent organization (optional) ?
  • Administrator name (E-Verify corporate account) (optional) ?
  • The first three digits of your company’s primary North American Industry Classification System (NAICS) code (if you don’t know it, we’ll help you find it when you enroll)
  • The number of hiring sites that will participate in E-Verify in each state

For all registering users, you must provide:

  • Name
  • Phone Number
  • Fax Number (optional)
  • E-mail Address

Enforcement Explained
By Jeremy Redmon
The Atlanta Journal-Constitution
A federal judge in Atlanta on Monday put parts of Georgia's law on hold pending the outcome of a lawsuit challenging the law's constitutionality, but he left the following parts of the law intact. They take effect on different dates.

July 1, 2011
People who use fake identification to get a job in Georgia could face up to 15 years in prison and up to $250,000 in fines.
-A seven-member Immigration Enforcement Review Board will be established to investigate complaints about local and state government officials who violate state Immigration-related laws.
-Government officials who violate state laws requiring cities, counties and state government agencies to use E-Verify could face fines up to $10,000 and removal from office.
-The state Agriculture Department will be directed to study the possibility of creating Georgia's own guest-worker program.  Some Georgia employers have complained the federal government's guest-worker program is too burdensome and expensive.

January 1, 2012
-State and local government agencies must start requiring people who apply for public benefits - such as food stamps, housing assistance and business licenses - to provide at least one "secure and verifiable" document, which could be a state or federally issued form of identification.  Consular matriculation cards will not to accepted.  The state attorney general's office would be required to post a list of acceptable documents on its website by August 1, 2012.

Phased in:
-Georgia businesses will be required to use the federal E-Verify program to determine whether their new hires are eligible to work legally in the United States.  Businesses with 500 or more employees must start complying with this provision Jan. 1, 2012.  Businesses with 100 or more employees but fewer than 500 must start complying with this provision July 1, 2012.  This requirement would apply to businesses with between 11 and 99 employees starting July 1, 2013.  Businesses with 10 or fewer employees are exempt.

Some of the major components of the bill include:

• HB 87 became law on July 1, 2011
• Requires all employers with 10 or more employees to use E-Verify.
(Employers with 500 employees or more are required to utilize E-Verify effective January 1, 2012)
(Employers with 100 employees or more but less than 500 are required to utilize E-Verify effective July 1, 2012)
(Employers with 11 employees or more but less than 100 are required to utilize E-Verify effective July 1, 2013)
• To renew a business license, an affidavit must be signed indicating that the employer is using E-Verify
• Gives businesses 30 days to correct any “good faith” violations before they face penalties for not complying with the E-Verify requirement.
• Punishes people who use fake identification to get a job in Georgia with up to 15 years in prison and up to $250,000 in fines.
• Establishes a seven-member Immigration Enforcement Review Board to investigate complaints about local and state government officials not enforcing state immigration-related laws.
• Directs the state Agriculture Department to study the possibility of creating Georgia’s own guest worker program. Some Georgia employers have complained the federal government’s guest worker program is too burdensome and expensive.

E-Verify: Employer Responsibilities and Worker Rights
Video
This video, provided by the US Department of Homeland Security, explains E-Verify rules, procedures, and policies to employers with an emphasis on safeguarding employee privacy. The video reminds employers that they must not use E-Verify to discriminate against or prescreen employees. For more information about E-Verify or for the visually accessible version of this video, please visit www.dhs.gov/E-Verify.





 

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